HR and Personnel Management Software — Full Employee Lifecycle
A custom HR personnel management software that unifies personal files, onboarding, leave and attendance, payroll handover and performance reviews into one HRMS — built around Bulgarian labour law, KEP eSignature and NRA / NSSI reporting from day one.
What our HR personnel management software includes
Digital personal file (досие)
A versioned digital personal file per employee — contract, annexes, job description, qualifications, medicals, declarations. Every document is tied to the right legal article, has an expiry reminder and is searchable across the whole company in seconds.
Onboarding and offboarding workflows
Structured onboarding with task checklists, document signing, equipment hand-off and training plans. Offboarding mirrors the same flow — final pay, access revocation, exit interview — so nothing leaks through and HR never chases people on Slack.
Leave and attendance module
A dedicated leave and attendance system — requests, multi-level approvals, balances, shift planning and overtime — fully integrated with the personal file and payroll handover. See also our siblings on shift-heavy operations.
Payroll handover and NSSI reporting
The HRMS does not replace your payroll software — it feeds it. Hours, leave, bonuses and deductions flow into Microinvest, Ažur, Plus Minus or a custom export, while declarations 1 and 6 to NSSI / NRA are pre-filled and validated before submission.
Performance reviews and goals
Quarterly or annual review cycles with manager, peer and self-assessment, SMART goals, 1:1 notes and a transparent rating scale. HR sees completion rates in real time and managers stop forgetting reviews — completion rises 50-70%.
Org chart, documents and GDPR archive
A live organisation chart, document flow for labour contracts and DUK with KEP eSignature, and a GDPR-compliant archive — retention policies, access logs, right-to-erasure and CPDP-ready audit trail.
Who this HRIS is for
Companies of 50-200 people
When a single HR person can no longer hold every personal file, leave balance and review cycle in Excel, an HR software stops being a luxury. You get one source of truth, automatic alerts and an audit trail that survives any GIT or NRA inspection.
Multi-location retail chains
For chains with stores across multiple cities we centralise hiring, contracts and shift planning. Store managers approve leave in their own location, while HQ HR sees coverage, overtime and turnover by store, region and brand — in one dashboard.
Production with shifts
For factories and warehouses on 2 or 3 shifts we plan rotations, track real attendance against schedule, log overtime and night hours, and feed the data straight into payroll — so the salary the worker sees matches the hours the system saw.
How we build your HRMS
Tech stack — Next.js for the web app, PostgreSQL for an ACID-grade database, KEP eSignature for legally valid digital labour contracts, integration with NSSI / NRA reporting and a mobile employee app for leave requests, payslips and shift swaps. See also our custom software development and API integrations services.
1. Discovery
We map HR processes, contract types, leave policies and payroll handover. Output — a tech spec and a fixed EUR quote, no per-seat surprises.
2. MVP in 6-10 weeks
We ship the core first — personal files, contracts with eSignature, leave and attendance — and put it in real use with HR and 20-30 employees.
3. Payroll and NSSI
We connect your payroll software, NSSI / NRA reporting and the GDPR archive. One dataset for HR, payroll and accounting — no double entry.
4. Reviews and mobile
We launch performance reviews, org chart and the mobile employee app, train the team and stay on an SLA as the company grows.
Why Saitami for your HR software
-48%
admin hours per HR person — leave, contracts and document flow are signed and filed digitally instead of printed, scanned and re-typed.
+62%
completion rate on performance reviews — automatic cycles, reminders and a clear scale move reviews from "we always forget" to a routine.
from €5,200
starting price for an HRMS MVP — personal files, contracts with eSignature and the leave module. Fixed EUR quote, no monthly per-seat fees.
Pair it with Dealer network software, Leave and attendance system or mobile app development for a complete operational stack around your people.
Frequently Asked Questions
Does the HRMS replace payroll software for salaries?
No — and on purpose. Our HR personnel management software covers the HR side of the lifecycle: personal files, contracts, leave, attendance, reviews and reporting. Payroll software (Microinvest, Ažur, Plus Minus, custom) keeps doing salary calculation. The HRMS feeds it clean, validated hours and absences so payroll never types the same data twice.
Does it support declarations to NSSI and NRA?
Yes. We pre-fill declarations 1 and 6 for NSSI / NRA from the contracts, hours and absences the HRMS already holds, validate them against the latest schemas and export a ready file for submission. We also keep the GIT inspection trail — contracts registered on time and every annex stored with its KEP signature.
What does GDPR compliance mean for HR data?
Personal data of employees is sensitive — IDs, medicals, salaries, family info. Our HRIS enforces role-based access, full audit logs of who saw what, retention policies tied to Bulgarian labour law (e.g. payroll lists 50 years, CVs 6 months) and a one-click right-to-erasure flow. The setup is CPDP-ready and survives a Personal Data Protection Commission audit.
How much does HR personnel management software cost?
Starting investment for an HRMS MVP is from €5,200 — personal files, labour contracts with KEP eSignature and the leave module. A full HRIS with attendance, performance reviews, mobile employee app and payroll / NSSI integration typically runs €11,000 to €24,000. Pricing is a fixed EUR quote after discovery — no monthly per-seat licences.
Ready for HR software that fits Bulgarian labour law?
A 30-minute demo against the specifics of your team — 50-200 people, multi-location retail or shift production. We will show a working HR personnel management software on contracts, leave and review cycles close to yours, so you feel how it fits before any commitment.
Request a demo →