Business Process Automation
Business process automation from €3,000 — we replace Excel, manual emails, chats, and repetitive operations with an owned system that guides the team through the right steps. We build Excel-to-system migration, approval workflows, automated reports, API integrations, roles and permissions, notifications, and control dashboards. The approach is practical: start with the most painful process, launch a first working version in 4-8 weeks, and measure saved hours, fewer errors, and faster service.
What You Get
- Excel-to-system migration
We move spreadsheets, formulas, and manual lists into a secure database with search, roles, and change history.
- Approvals without chaos
Requests, offers, expenses, leave, and documents move through clear workflow steps with deadlines and owners.
- Automated reporting
Dashboards and scheduled reports show sales, tasks, delays, inventory, finance, and KPIs without manual copying.
- API integrations
We connect CRM, ERP, accounting, banks, couriers, e-commerce, Google Sheets, email, SMS/Viber, and external APIs.
- Measurable ROI
We calculate saved hours, reduced errors, faster requests, and better control so you know when the system pays back.
- Ownership and scaling
You get owned process software that can start small and grow into CRM, ERP, or a client portal.
Business Process Automation: a landing page ready for Google and Meta campaigns
Every paid click should land on a page with a clear promise, proof, tracking, and a fast path to inquiry.
Clear ad message match
Business Process Automation has a concrete offer block, pricing/timeline signals where relevant, and CTAs aligned with Google and Meta campaigns.
Measurement-ready
CTA clicks, phone clicks, forms, and calculator leads are tracked through GA4 and Meta Pixel for better optimization.
Fast follow-up
Every inquiry can be answered with direction, budget range, and next steps instead of leaving the lead without context.
Lower friction before contact
The page shows process, technology, FAQ, related services, and proof points to reduce risk for cold traffic.
How much will your project cost?
Get an estimated price in 30 seconds
What do you need?
From Excel to system: when it makes sense
Excel is good at the start, but becomes risky when many people edit the same files, change history is missing, statuses get lost, formulas break, and management cannot see the real picture. If your team copies data between sheets, waits for approvals in chat, or builds reports manually at month end, the process is ready for automation.
Saitami builds the system around the real workflow: forms instead of chaotic rows, statuses instead of cell colors, roles instead of sending files to everyone, dashboards instead of manual summaries. We keep the useful Excel logic, but make it secure, traceable, and available to the team.
Workflow approvals, roles, and control
Approvals are the most common hidden bottleneck: an offer waits for the owner, an expense waits for accounting, a service task waits for a technician, a document waits for the client. In an automated system every record has a status, owner, deadline, history, and next step. Notifications remind people on time, and managers see where the process slows down.
Examples: approval for offers above a threshold; purchase request with manager → finance → delivery steps; leave request with balance and substitute; service ticket with photos, parts, and invoice; new client with KYC/onboarding checklist.
Reports and API integrations without manual copying
Automation works best when data is not entered three times. We connect the system with e-commerce, CRM, ERP, accounting, banks, couriers, Google Sheets, email/SMS/Viber, and external APIs. Sales, payments, invoices, delivery, and reports move without manual copying.
Dashboards show current requests, delayed tasks, revenue, expenses, inventory, conversion rate, SLA, employee activity, and other KPIs. You can have daily/weekly email reports, Excel export, access roles, and an audit trail for every important change.
Automation examples by department
Sales: lead → offer → approval → contract → invoice → follow-up, with automated reminders and pipeline reporting.
Operations: request → planning → execution → photos/protocol → invoice → client feedback.
Finance: expense → approval → payment → document → report by project or department.
Inventory and delivery: item request → stock check → supplier order → receiving → sale → low-stock alert.
HR/Admin: leave, onboarding, tasks, documents, trainings, and internal requests.
ROI: how the system pays back
The easiest ROI comes from saved time and fewer errors. If 8 employees lose 45 minutes per day searching for information, copying, and reporting, that is about 120 hours per month. At an internal cost of €12/hour, the loss is €1,440/month — before counting mistakes, delayed offers, and unhappy clients.
That is why we do not start with “let’s build a big system”, but with a process that has clear payback. The first version must remove a specific pain: faster approval, automated reporting, fewer missed requests, better control, or an integration that stops double entry.
Technologies we use
Our Process
Transparent and efficient approach to achieve the best results
Process mapping
In 3-5 days we map the current Excel/email process, users, rules, exceptions, and lost time.
ROI and priority
We choose the fastest-payback process: the most manual work, errors, delays, or missed revenue.
Workflow prototype
We create a clickable prototype with roles, approvals, statuses, tables, forms, and reports before development.
MVP system
We build the first working version in 4-8 weeks with Excel import, dashboard, and real users.
Integrations and automations
We add API connections, notifications, scheduled reports, access permissions, and audit trails.
Training and optimization
We train the team, monitor adoption, measure ROI, and add the next processes by priority.
Frequently Asked Questions
It means replacing manual steps — spreadsheets, emails, chats, data copying, and verbal approvals — with a system that guides the process, keeps history, sends notifications, and produces reports.
A first process or MVP starts from €3,000. More complex internal systems with multiple departments, integrations, and reports are usually €8,000-€25,000. We provide an exact price after a short mapping phase.
First working version: 4-8 weeks. Small automations can launch in 2-4 weeks, while larger systems are developed in stages over 2-4 months.
Yes. We often start from the current Excel file: analyze columns, formulas, and rules, clean the data, and import it into the new system.
Offers and contracts, expense approvals, customer requests, inventory movements, service tasks, invoicing, reporting, onboarding, deliveries, bookings, and customer follow-up.
Yes. We build API integrations with ERP/CRM, accounting software, banks, couriers, e-commerce, Google Sheets, email/SMS/Viber, and custom systems.
Before the project we calculate current losses: manual work hours, errors, delays, and missed requests. After launch we measure the same indicators in a dashboard and show real payback.
It can be a first step toward ERP, but it does not have to be. We often start with one process — approvals or reporting — and later expand into CRM, ERP, inventory, or a client portal.
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Industries We Serve
Specialized solutions for various sectors