Mobile App for Employees
A mobile app for employees from Saitami brings internal news, schedules, tasks, HR self-service and onboarding into one inbox on the phone. It replaces the chaos of Viber groups, lost Excel rotas and email blasts that never reach frontline or deskless workers on shift.
What our employee mobile app includes
Internal news and announcements
Corporate news feed with push notifications, read receipts, sentiment reactions and segmentation by department, location or role. HR and management publish once — the entire frontline sees it immediately, without depending on personal messengers.
Schedules and shifts
Live weekly and monthly schedules, shift swap requests between colleagues with manager approval, swap board and automatic alerts on changes. Each employee sees the next 14 days in one view — no calls to the office.
Tasks with confirmation
Assigned tasks with deadlines, checklists, on-site photos and an electronic signature on completion. Managers see status by person and by site — no more "did you do the morning check?".
Chat and push notifications
1-to-1 and group chats by team, site or project, file and photo sharing, voice messages. Push runs through Firebase and reaches devices with aggressive battery optimization (Xiaomi, Huawei, OPPO).
Document flow — payslips, leave, PPE
Payslip receipt with e-signature, leave request with hierarchical approval, sick leave, business trips and PPE handover. Everything timestamped with an audit trail valid for labour inspection — no printers, no paper signatures.
HR self-service, time tracking and training
Personal profile, live bonus balances, GPS check-in for field workers, training modules with quizzes for onboarding and recurring certifications. Cuts HR ticket queues by around 40% and shortens onboarding to three days.
Who this frontline app is for
A frontline app pays off where people do not sit at a desk — no corporate email, no laptop, but a smartphone in the pocket. These are the three profiles where we see fastest ROI on an employee mobile app for deskless workers.
Field distribution teams
Sales reps, merchandisers and drivers constantly on the move. The app replaces calls to the office with schedules, routes, on-site tasks and photo reports. GPS check-in confirms client visits and validates working hours.
Restaurant and retail chains
Venues and stores with multiple shifts per day and rotating staff. Shift schedules, per-site chat and quiz-based onboarding live on the new hire's phone — no waiting for a manager to open the laptop.
Manufacturing with 100+ on shifts
Factories, warehouses and logistics centers with two- and three-shift regimes. Safety announcements, briefings with confirmation, inspection documents and leave requests — all in one place, no queue at the HR desk.
How we build it
1. React Native for iOS and Android
Single codebase for both platforms, native performance, access to camera, GPS, biometric login (Face ID, fingerprint) and offline mode for employees with patchy coverage. App Store and Google Play release pipelines included. See mobile app development for details.
2. Push notifications via Firebase
Firebase Cloud Messaging with topic-based subscriptions by department, site and role. Send to 1, 100 or 5,000 people per second, deep links to a specific document or task, silent push for background sync. We test delivery on Xiaomi, Huawei and iOS battery-optimized handsets.
3. Backend on Node.js and PostgreSQL
Backend logic on Node.js with REST API and WebSockets for real-time chat, PostgreSQL with row-level security to isolate data by company and role, S3-compatible storage for attachments. Optional self-hosted on-prem for sensitive industries.
4. Single sign-on and integrations
SSO with Microsoft 365 and Google Workspace over OAuth 2.0, auto-provisioning for new hires and auto-revoke on departure. Integration with your HR and ERP systems for schedules, leave and payslips through API integrations. Full process at software development.
Why Saitami
internal comms adoption
average uplift in monthly active employees versus prior Viber groups and email newsletters
HR ticket backlog
thanks to self-service for leave, payslips and personal data without an HR specialist in the loop
starting investment
employee mobile app with news, schedules, chat and push — one-off, no per-seat monthly fees
Related products: barcode scanning software for warehouse and inventory, and mobile app for customers for external audiences. Also see mobile app development for custom scenarios.
Frequently Asked Questions
Does it replace email and Viber groups?
Yes — for internal communication an employee mobile app replaces both. Email rarely reaches hourly workers without a corporate address, and Viber groups mix personal with work, have no audit trail and depend on private profiles. A corporate feed gives read receipts, segmentation by department, control when staff leave and a valid archive for inspection.
Can employees request leave from the phone?
Yes. A leave, sick day or business trip request takes a few taps in the mobile app, runs through the defined approval hierarchy (line manager, HR, director), generates a PDF with an electronic signature and attaches to the HR file. Both employee and manager see the remaining paid balance live, with no visit to the office.
Is there an iOS and Android version?
Yes, the employee mobile app ships to the Apple App Store and Google Play in parallel from one React Native codebase. We support iOS 14+ and Android 8+, which covers virtually 100% of devices in use. Push notification delivery is tested on Xiaomi, Huawei, Samsung and iPhone before each release, with documented minimums for older handsets.
How much does a mobile app for employees cost?
A starter project with news, schedules, tasks, chat and push notifications begins at €5,400 one-off for up to 200 employees. Broader rollouts with HR self-service, e-signed document flow, SSO with Microsoft 365 and ERP/HR integrations usually land between €12,000 and €28,000. No per-seat monthly fees — you pay once for development and own the code.
Ready to unite your frontline in one app?
Tell us how you communicate today — Viber, email, office bulletin board — and we will scope a concrete employee mobile app rollout.
Book a demo →