Payroll software: payroll registers and declarations
You get payroll software that brings together data on employees, contracts, working time and absences and turns it into payroll registers, payslips, declarations and bank files. The solution is designed for companies with an in-house payroll team, accounting firms and businesses with shifts, bonuses, multiple locations or more than one company.
What does the payroll software calculate?
The payroll module covers the entire monthly cycle, from entering data to preparing documents and exports. We configure the rules according to your contracts, schedules, departments and the way your team works.
- Payroll for employment and other contracts, with different rules for departments, positions and locations.
- Night work, overtime and public holiday work, as well as cumulative calculation of working time.
- Paid and unpaid leave, sick leave, compensation and other absences.
- Bonuses, additional remuneration, deductions and simulations from gross to net or from net to gross pay.
- Calculation of state social security, health insurance, additional mandatory pension insurance and personal income tax according to the applicable parameters for the relevant period.
- Monthly payroll registers, expense reports and individual payslips for download or sending.
- Files for Forms 1 and 6, with checks before export and preparation for submission to the NRA.
- Bank files for net pay, tax and social security contributions according to your bank's format.
Who is the solution suitable for?
For a company with an in-house accountant or HR team, the system reduces spreadsheets and manual transfers between files. For an accounting firm, it can support separate companies, roles, access rights, deadlines and settings for each client.
It is suitable for manufacturing, retail, services and other businesses with schedules, shifts, multiple workplaces or variable bonuses. When needed, working hours can come from a time-tracking system, while accounting entries can be sent to an existing ERP or accounting program.
What options and prices can you compare?
| Option | What's included | Estimated investment |
|---|---|---|
| Basic payroll module | Calculations, statutory tables, payroll registers, payslips, Forms 1 and 6, basic bank and accounting export | €3,000-€29,300 |
| Extended solution | Shift patterns, multiple locations, bonus schemes, additional reports and integrations with other systems | Specified in the quote |
| Multi-company for an accounting firm | Multiple companies, roles, access rights, deadlines, client settings and branded documents | €3,000-€29,300 |
The price within the range depends on the number of companies and employees, the complexity of the payroll rules, the required integrations, initial data migration and the implementation approach. Ongoing support and updates are agreed separately based on the scope.
How does implementation work?
- 01We describe the process and data sources
We clarify the companies, employees, contract types, schedules, bonuses, leave, banking formats and accounting software. We record which data comes from Excel, an HR system, ERP or another system.
- 02We set up the rules and roles
We configure earnings, deductions, social security parameters, periods, templates and access rights. For an accounting firm, we separate clients and define each employee’s access.
- 03We migrate the opening data
We prepare templates for employees, contracts, leave balances and other opening values. You provide an anonymised or live file in the agreed format and confirm the result.
- 04We test with parallel calculations
We compare the results with the current process for selected cases: a standard month, sick leave, holiday, night work, bonus and termination. Every discrepancy is traced back to a rule or input value.
- 05We train the team and hand over the system
We demonstrate the monthly cycle, checks, exports and corrections. You receive work instructions, access details and an agreed process for updates and support.
How does the payroll module connect to the rest of the software?
The system can generate bank files and files for the NRA, while accounting entries can be sent to Microinvest, Biznes Navigator, Plus Minus or your ERP once the format and chart of accounts have been agreed. For a direct connection, we use an API or an intermediate data exchange; see how API integrations work.
An audit trail can be kept for changes to an employee, payroll register or document, who changed the value and when. This makes it easier to check corrections and review data for a previous period.
For a larger accounting organisation, payroll can be part of a shared environment with clients, document management, tasks and deadlines. This model is described in Account-X, ERP for accounting firms.
What do you need to prepare to get started?
- A description of the current monthly process and the team’s responsibilities.
- Sample payroll registers, payslips and reports with anonymised data.
- The structure of employees, contracts, departments, sites and schedules.
- Rules for bonuses, absences, deductions, compensation and termination.
- Banking and accounting formats, chart of accounts and data required for the integrations.
- Opening balances and leave data if you will be migrating history from an old system.
Frequently asked questions
Does the software support Form 1 and Form 6?
Yes. The system prepares files according to the agreed current format and performs checks before export. Submission to the NRA is carried out by an authorised person using a KEP.
Does it replace the accounting software?
Not necessarily. The solution covers payroll calculations and related reports and, when needed, sends accounting entries to your existing software or ERP.
Can it be used for several companies?
Yes, a multi-company setup can be built with separate data, roles and settings for each company. This is suitable for accounting firms and groups of companies.
Can it calculate net pay from a specified gross salary?
Yes, simulations can be added to calculate gross-to-net and net-to-gross amounts. The result depends on the contract type, social security parameters and the allowances entered.
What do we need to prepare to get started?
You will need a description of the current process, sample payroll registers, the structure of employees and contracts, rules for bonuses and absences, and banking and accounting formats. The data is reviewed and migrated using a pre-agreed template.
How can we discuss your payroll software?
Send us the number of employees and companies, your way of working, shifts, required exports and the systems the payroll module needs to connect to. Contact us through the contact form so we can clarify the scope and next steps.
Frequently asked questions
- Does the software support Form 1 and Form 6?
- Yes. The system prepares files according to the agreed current format and performs checks before export. Submission to the NRA is carried out by an authorised person using a KEP.
- Does the payroll module replace the accounting software?
- Not necessarily. It covers payroll calculations and related reports and, when needed, sends accounting entries to your existing software or ERP.
- Can the system work with several companies?
- Yes. A multi-company setup is built with separate data, roles and settings for each company, making it suitable for accounting firms and groups of companies.
- Can net salary be calculated from gross pay?
- Yes, calculations in both directions can be added. The result depends on the contract type, social security parameters and the reliefs entered.
- What data is needed for implementation?
- Prepare a description of the process, sample payroll registers, the structure of employees and contracts, rules for bonuses and absences, as well as banking and accounting formats.
