Auto Repair Software — Job Cards, Parts, Vehicle History and Invoices
Auto repair software from Saitami means job cards for every repair, parts and oil inventory, vehicle history by registration plate, a bay and mechanic schedule and invoicing — all connected in one system with no double entry. We build the solution around the real flow of the workshop — from vehicle intake and diagnostics, through the estimate and customer approval, to the completed repair and automatic reminders for the next service. It supports parts barcodes, a link to spare-parts suppliers, fiscalization under Ordinance H-18 and SMS/Viber notifications to the customer. Prices are fixed in EUR, with no per-bay subscription and no per-mechanic fee.
Why auto repair shops lose money without connected software
In a workshop of 3-15 bays, profit depends on bay utilization, accurate labour estimating and zero lost parts. Without connected software each of those factors leaks unnoticed.
- ✓Job cards on paper — the service advisor writes on a notepad; the mechanic does not clearly see what is approved, the customer disputes the price on pickup and half the extra work goes unbilled.
- ✓Inventory with no parts tracking — oils, filters and pads are written off by feel; at month end items are missing and nobody knows if they were fitted, sold or lost.
- ✓No vehicle history — on a return visit nobody remembers what was done six months ago; the customer loses trust and the shop misses easy recommendations for the next job.
- ✓The schedule is on a whiteboard — bays are assigned by hand; one bay sits empty, another is overloaded and a customer waits for a part that has not been ordered.
- ✓Labour estimating with no norms — operation time is judged by feel; profitable jobs are underpriced and complex repairs are sold at a loss.
- ✓Customers do not return — with no reminder for an oil change, the periodic technical inspection or winter tyres, the customer goes to the next shop; repeat business is lost without follow-up.
What we deliver in the auto repair software
An electronic job card with the fault description, diagnostics, photos, operations and parts. The customer approves the estimate before work starts; every extra job is added and approved separately.
A barcode on every item, automatic write-off when fitted to a job card, minimum stock levels and automatic reordering. You see the real margin on every fitted part.
Everything by registration plate and VIN — past repairs, fitted parts, mileage, recommendations. On the next visit the advisor sees the full picture in seconds.
A visual bay schedule, work assignment per mechanic, utilization tracking and a time estimate for each operation based on labour norms.
Automatic SMS/Viber reminders for oil changes, inspections and tyres. The customer base is a CRM system that brings customers back with no manual calls.
An invoice straight from the job card, fiscalization under Ordinance H-18, reports on turnover, labour and parts margin, bay utilization by mechanic and period.
How we roll out auto repair software
A workshop cannot stop taking vehicles. So we work in phases and ship the job cards and inventory first — the part that delivers immediate value.
1. Workshop walkthrough
We come on-site, walk the reception, bays and parts store, map the repair flow and load the operations, labour norms and parts suppliers.
2. Job cards and inventory in 3-4 weeks
We launch electronic job cards and the barcode inventory module. The advisor stops writing on a notepad, parts are written off accurately and the margin becomes visible.
3. Vehicle history and schedule
We add the history by registration plate and the visual bay schedule. See also custom software development for non-standard processes.
4. CRM, reminders and invoicing
We connect the customer base with automatic SMS/Viber reminders and set up invoicing from the job card and the fiscal printer.
5. Training and support
We train advisors, mechanics and the manager on real repairs, not on slides. After go-live we stay on monthly support with same-business-day response and evolve the system with the workshop's needs.
Pricing and timeline
A full package with vehicle history, schedule, CRM and reminders is €8,500-€15,000 depending on workshop size. Prices are in EUR; code and data stay with you. See also custom software development and CRM system.
Frequently asked questions
How much does auto repair software cost?
Job cards and an inventory module with training start from €4,000. A full solution with vehicle history, bay schedule, CRM and automatic reminders is €8,500-€15,000 depending on workshop size. Monthly support is from €110 with no per-bay or per-mechanic fee.
Does it keep vehicle history?
Yes. Every vehicle has a file by registration plate and VIN — past repairs, fitted parts, mileage and recommendations. On the next visit the advisor sees the full history in seconds and can offer the logical next job.
Does it connect to spare-parts suppliers?
Yes. We build a link to the catalogues and APIs of your parts suppliers so you check availability and price straight from the job card. The ordered part is automatically tied to the specific repair.
Does it send reminders to customers?
Yes. The CRM module sends automatic SMS or Viber reminders for oil changes, inspections and seasonal tyres based on real mileage and history. This brings customers back with no manual calls from the advisor.
Is it suitable for a small shop with 2-3 bays?
Yes. For a small shop we ship a lean package with job cards, inventory and invoicing; the schedule and CRM module are added when needed. Pricing has no per-bay fee, so workshop growth does not raise the subscription.
Ready for connected auto repair software?
Send a short brief — workshop type, bay count, what you use today and the three most painful points. Within 5 business days we visit and deliver a phased plan with real EUR pricing.
Book a workshop walkthrough →Related services: custom software development · CRM system