Pharmacy Software Custom-Built for Bulgarian Pharmacies
Pharmacy software from Saitami is a custom management system for a pharmacy or a chain — stock by batch and expiry date, point-of-sale, prescription drugs, NHIF (NZOK) reporting for reimbursed prescriptions, distributor ordering and automatic alerts for expiring batches. We build it around how your pharmacy actually works, not as an off-the-shelf product with features you do not need. Source code and data stay with you, hosted in Bulgaria or the EU, prices fixed in EUR, no per-workstation subscription.
The problem with running a pharmacy
A pharmacy loses money not only to theft but to unsold drugs written off for expiry, and to errors in NHIF reporting. Without accurate stock by batch the pharmacist does not know what to sell first, distributor orders are placed on a hunch, and reimbursed prescriptions are reported by hand with a risk of rejection. Pharmacy software designed for Bulgarian regulation removes these bottlenecks.
- ✓Written-off stock — expired drugs that were not sold in time because nobody tracks which batches expire first.
- ✓Cash frozen in stock — too much of slow-moving items and a shortage of fast movers, because orders are placed without data.
- ✓Rejected NHIF prescriptions — errors in reimbursement protocols cause the report to be rejected and money lost to the pharmacy.
- ✓Slow delivery intake — receiving a distributor delivery and keying batches and expiry dates by hand takes hours.
- ✓No visibility across branches — in a pharmacy chain one branch cannot see another's stock and cannot move goods.
What the pharmacy software includes
Every drug is tracked by batch and expiry date. The system suggests FEFO selling — first expiry, first out — and blocks the sale of an expired drug.
A fast till with barcode scanning, fiscal printer and handling of NHIF and private prescriptions. The cashier finds a drug by name, INN or barcode in seconds.
An automatic list of drugs expiring in the next 30, 60 or 90 days — the pharmacist promotes them or returns them to the distributor before they become waste.
Reimbursed prescriptions are reported in the approved format, protocols are validated before submission and the system produces the NHIF report automatically.
An automatic order proposal based on turnover and minimum stock. Deliveries from Sopharma, Sting and others load with batches and expiry dates at once.
Turnover, margin and stock per branch, stock transfers between pharmacies and consolidated financial reports for the chain manager.
How we build the pharmacy software
Our process accounts for the fact that a pharmacy runs without interruption and cannot stop for an implementation. So we go on-site, talk directly with the pharmacists and ship a first working module quickly, with a migration that does not interrupt operations.
1. Discovery at the pharmacy
We spend half a day at the pharmacy, watch how a sale is made, how a delivery is received and how NHIF is reported. We leave with a process map and a prioritised roadmap.
2. POS & stock prototype in 3-5 weeks
We start with point-of-sale and stock by batch. We ship a working module the pharmacists use daily and iterate on weekly sprints with a demo at the pharmacy.
3. NHIF, distributors and integrations
We add NHIF reporting, links to distributor electronic catalogues and the fiscal printer. We connect the item master with the NHIF positive drug list. See also custom software.
4. Training and data migration
We train the pharmacists on-site on the real assortment. We migrate the item master, stock levels and batches from the old software so you do not need a fresh stocktake.
5. Support and evolution
After go-live we stay on monthly support with a fixed SLA and evolve the system to the needs of the pharmacy and changes in NHIF and regulator rules.
Pricing and timeline
Monthly support from €220, with no per-workstation fee — adding a new till or branch does not raise the price. Full ownership of code and data. See also business software.
Frequently Asked Questions
How much does pharmacy software cost?
Custom pharmacy software for one pharmacy with POS, stock by batch and expiry alerts starts from €5,000. A pharmacy chain with NHIF reporting, inter-branch transfers and consolidated reports is €11,000-€22,000 depending on scope. Monthly support from €220, with no per-till subscription.
Does it support NHIF reporting?
Yes. Reimbursed prescriptions are reported in the format approved by NHIF. The system validates protocols before submission, checks the positive drug list and produces the report automatically — reducing rejections and lost money.
Does it track expiry dates by batch?
Yes. Every drug is tracked by batch and expiry date. The system applies FEFO logic at sale, generates a list of expiring batches at 30/60/90 days and blocks the sale of an expired drug.
Can you migrate our old software?
Yes. We migrate the item master, stock levels, batches, expiry dates and suppliers from the existing pharmacy software or Excel. You start with no new stocktake and no interruption to the pharmacy's operations.
Does it work for a pharmacy chain?
Yes. The system supports multiple branches with a shared item master, stock and finance per pharmacy, stock transfers between branches and consolidated reports for the chain manager. See business software.
Ready for pharmacy software for your pharmacy?
Book a discovery meeting — we come to the pharmacy, walk through the till, the stock and the NHIF report, and within one week you get a process map and a fixed EUR quote.
Book a discovery meeting →Related services: custom software · business software