Software for Transport Companies
Software for transport companies brings fleet, drivers, dispatch and fuel cost into a single workspace — no spreadsheets, no lost tachograph files. Saitami builds custom TMS platforms for Bulgarian and EU hauliers: trucks, trailers, tractors, ADR paperwork, fuel-card integrations and real-time GPS tracking across borders.
What's included
- Fleet — trucks, trailers, tractors — full registry by VIN, plate, technical inspection, insurance, lease contracts and unit-level repair history.
- Driver documentation — licence, ADR, CPC card, tachograph card, medical certificate — with automatic 30-day expiry alerts.
- Dispatch and trips — drag-and-drop board with loads, destinations, drivers and trucks. The system pre-calculates tolls, fuel and hours before confirmation.
- Real-time GPS tracking — live position per truck, geofencing on loading docks, ETA to consignee and route deviation alerts.
- Costs — fuel, vignettes, repairs — litres per 100 km by driver, vignettes by country, tyres, oils and maintenance per unit. Cost-per-km on every trip.
- Freight contracts and fuel-card integration — CMR, waybills, fuel-card transactions from DKV, OMV, Shell and Eurowag, auto-allocated to driver and trip.
- Rest periods and tachograph compliance — DDD file import, 9-hour rest checks, weekly driving time and automatic Regulation 561/2006 violation reports.
Who it's for
International hauliers
Trucks crossing 5-7 countries a week face different vignettes, toll systems and working-time rules. The software calculates Toll Collect, ASFINAG, Via Toll and MYTO in one trip. Tachograph analysis and automated Regulation 561/2006 checks protect the operator licence.
Local distribution fleets
FMCG, construction materials or pharma delivered to 15-30 points a day. The system optimises stop order, measures unloading time and bills per tonne-kilometre. Electronic waybill signature is captured on the driver's phone, no paper trail.
Passenger transport and tour operators
Bus lines, charters and airport transfers run different logic — passengers, not freight. The system handles timetables, bookings, ticketing, driver tachograph and passenger-transport compliance. Ideal for fleets of 5-40 coaches.
How we build it
1. Process discovery. One day with the dispatcher, one trip in the cab. TMS designed at a desk fails in week one — so we start from the actual steps of the people who will use the software for transport companies.
2. PostgreSQL + PostGIS core. Relational database with spatial queries for GPS points, geofencing on loading docks and route analytics. Built for millions of position rows and multi-tenant across multiple country branches.
3. REST API to fuel cards, toll systems and tachographs. Two-way sync with DKV, OMV, Shell, Eurowag, Toll Collect and Via Toll. DDD file import from Continental VDO and Stoneridge tachographs, with automatic driver and vehicle allocation.
4. Mobile app for the driver. Offline-first — signal drops often in Eastern Europe. Local SQLite cache, GPS log, waybill photo and electronic customer signature. CMR upload and cloud sync as soon as the network returns.
5. Accounting integration. Connect to Microinvest, Plus Minus or your accounting suite for invoicing, VAT and driver payroll. Fuel-card transactions flow in as fuel reports, repairs as fixed-asset events.
Why Saitami
−18%
fuel cost after route optimisation and driver-style analysis from tachograph data
+24%
fleet utilisation — fewer empty kilometres and shorter loading dwell time
from €5,400
starting price for a TMS with fleet, dispatch, GPS and tachograph compliance
Frequently Asked Questions
Is the software suitable for a fleet of 5-10 trucks?
Yes. The base package is sized exactly for small and mid-size hauliers with 5 to 30 units. You start with fleet, driver documentation and dispatch, then add GPS and fuel-card integration after the first two months. You never pay for modules you don't use — for an 8-truck fleet the starting configuration typically pays for itself in 4 months of fuel savings.
Does it support tachograph data import?
Yes. The system imports DDD files from Continental VDO, Stoneridge and Actia, both from driver cards and from vehicle units. Checks are automatic — daily rest, weekly driving time, 4.5-hour break rule. On any Regulation 561/2006 violation an alert fires before the road authority finds it. A 12-month rolling archive is mandatory and the system retains it.
Can it track fuel consumption per kilometre?
Yes. Cost-per-km is computed from three sources: fuel-card transactions from DKV, OMV, Shell and Eurowag, GPS-driven kilometres and tachograph RPM and driver-style data. The system compares the same truck under different drivers and flags anyone driving 12% above the fleet average. Reports by driver, truck and route — weekly or monthly.
How much does software for a transport company cost?
The starting configuration with fleet, driver documentation, dispatch and tachograph compliance begins at €5,400 one-off — no per-user monthly fees. With GPS tracking, fuel-card integration and a mobile driver app the price is €9,800-€18,000. Book a 30-minute demo and within 48 hours you receive a precise quote in EUR, sized to your truck count and operating countries.
Ready for software for transport companies that pays for itself?
Book a 30-minute session — you'll see a live demo with fleet, tachograph analysis and fuel-card integration. No per-user monthly fees, no third-party SaaS lock-in.
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Saitami has built custom software for transport companies since 2019 — TMS, fleet management and tachograph analysis for international hauliers, local distribution fleets and coach operators across Bulgaria and the region.