ERP system for wholesale and retail

What does the ERP system for commerce manage?

The system brings products, customers, suppliers, warehouses, stores, orders and documents together in one place. Roles and permissions determine who can view, edit and approve information. This allows sales, warehouse and accounting teams to follow the same process.

Warehouses, stores and inventory

Manage multiple warehouses and retail locations with receiving, dispatch, transfers and reservations. Track stock on hand, expected deliveries and document-based movements. When needed, we can add batch tracking, serial numbers and an audit trail.

Prices, discounts and B2B orders

Price lists can be set by customer, chain, region, channel or contract. Rules can include quantity, promotional period, seasonal discount and agreed terms. For every order, the system applies the correct price and discount instead of requiring employees to check separate Excel files.

Sales, invoices and settlements

Process quotations, orders, pro forma invoices, invoices, credit notes and debit notes. You can use location-specific document series, automatic numbering and export to accounting software. Track credit limits, due dates, partial payments and overdue amounts owed by customers and suppliers.

Can one system handle wholesale, retail and online sales?

Yes, when all channels use shared products, inventory and customer history. A B2B order can go through a sales representative or partner catalogue, while retail sales can run through POS, eMAG or your own online store.

If you work with just one warehouse and a few core operations, we start with a smaller scope. For multiple locations, complex contract pricing or mixed B2B and B2C sales, we add modules step by step without changing the foundation.

What integrations can the system include?

We connect ROS POS, eMAG Marketplace, WooCommerce, Shopify, OpenCart or a custom online store. When needed, we add Speedy, Econt, card payments, accounting software and internal systems. The scope of each connection is agreed in advance: prices, inventory, orders, statuses, payments and courier waybills.

The system can be a web application with a modular architecture, a PostgreSQL database and REST API. With mobile access, sales representatives can view customers, prices, inventory and quotations outside the office. In custom ERP system development, we describe the processes, while individual connections are implemented through API integrations.

What happens to the old ERP, Excel and inventory data?

We prepare an import of product catalogues, customers, suppliers, price lists and opening inventory balances. Before loading the data, we check for duplicate products, missing units of measure and code mismatches. When the transition carries a higher risk, the old and new systems run in parallel for an agreed period until the team confirms the data and the new process.

How does implementation work?

1. 01
   Process analysis

   We map sales, deliveries, warehouses, stores, prices, roles and integration points. We clarify who creates the order, who approves it, when stock is reserved and how returns and credit notes are processed.

2. 02
   First working version

   We start with the core: products, customers, inventory, orders, invoices and essential reports. The first users work with real data so that missing rules and exceptions can be identified in time.

3. 03
   Integrations and channels

   We add POS, eMAG, the online store, couriers, payments and accounting software according to priority. We test orders, cancellations, returns, partial deliveries, payments and credit notes.

4. 04
   Training and support

   We train employees by role and document day-to-day operations. After launch, we monitor errors, fine-tune processes and plan the next modules or integrations.

How much does an ERP system for trading cost?

Within this range, the price varies depending on the number of warehouses and locations, data migration, pricing rules, channels, reports and integrations. After the analysis, you receive a proposal in euro outlining the modules, phases and terms.

What experience can we show?

LiftexPro, ERP for elevator companies shows how planning, contracts, field teams, mobile work and automated invoicing can be combined in one system. For a B2B catalogue, quotes and online orders, see Labimex, laboratory supplies. These are different processes, but the approach is the same: the system follows the team's real work.

Frequently asked questions

The answers below will help you assess whether this type of ERP fits your processes.

Is one ERP system suitable for both wholesale and retail?

Yes. B2B orders can use contract prices, credit limits and pro forma invoices, while retail sales can use POS, eMAG and an online store. Inventory and reporting are managed from a common core.

Can each partner see a different price?

Yes. Price lists can be set by customer, chain, region, channel or contract. When an order is placed, the system applies the relevant price, discount and quantity rule.

Does the system integrate with eMAG and an online store?

Yes. We connect eMAG Marketplace, WooCommerce, Shopify, OpenCart or a custom store via API. In advance, we define which data will be synchronised, prices, inventory, orders, statuses, payments and courier waybills.

Can you migrate data from Excel or an old ERP system?

Yes. We typically migrate products, customers, suppliers, price lists and inventory. Before importing, we check data quality and determine whether a parallel transition with the old system is needed.

How long does the first version take?

A first version with the core modules can be planned for 6-10 weeks when the scope and data are prepared. Full implementation depends on the integrations, channels, migration and specific processes.

Get in touch with us about your ERP project

Send us a brief description of your channels, warehouses, stores, accounting software and current challenges. Based on this, we can discuss the right initial scope and next steps. To contact us, use the enquiry form.