Quoting Software — Generate, Version and Approve
Custom quoting software for B2B sales teams, agencies and configurable-product manufacturers. It replaces Word, Excel and scattered email threads with one flow: template, configurator, variant pricing, branded PDF, online acceptance and one-click hand-off to invoicing.
What the quoting software covers
Template library
Reusable blocks for services, products, terms and scope. Reps assemble a quote from components instead of copying yesterday's file.
Variant pricing
Volume discounts, partner tiers and promo price lists, applied automatically based on customer and quantity.
Product configurator
Modules, options and add-ons with compatibility rules. Customers and dealers self-configure and get a valid quote without an engineer.
Branded PDF and online accept
The proposal ships as a branded PDF and a secure online page. Customers e-sign from their phone in seconds.
Approval workflow
Discounts above threshold route to a manager. No more below-margin quotes and no awkward calls after a deal is signed.
Convert to invoice
An accepted quote becomes a proforma and an invoice with one click. No double data entry, no drift between sold and billed.
Who it fits
B2B sales teams
Distribution, industrial supply, project-based services — dozens of quotes per week with clean versions and audit trail.
Agencies and consultancies
Marketing, design, IT and legal proposals with scope, milestones and investment that read premium and close online.
Configurable-product manufacturers
Windows, furniture, machinery and industrial systems. The configurator validates the build; the quote carries the right BOM and lead time.
How we build it
We do not resell someone else's CPQ. We build your own quoting software on a proven stack: PostgreSQL for data, .NET or Node.js for business logic, React/Next.js for the UI, and server-rendered PDFs with full control over typography and brand. REST APIs and webhooks link the system to CRM, ERP and accounting.
We integrate with your sales pipeline system so every deal carries its live quote versions, and accepted quotes flow straight into invoicing software with identical line items — no re-keying. See how we approach custom software development end to end.
Roll-out happens in stages: one team first, then full sales, then the dealer network. After go-live we stay on an SLA support contract through the first year.
Why Saitami for your quoting software
Acceptance rate
Average lift after teams move from Word and Excel to structured quoting software with online accept.
Time per quote
Templates and the configurator remove manual math and cross-file copy-paste from every proposal.
Starting investment
Fixed price for the MVP phase. No per-user licensing, no hidden subscription. You own the system outright.
Quoting software often ships alongside a tailored custom CRM system in a single architecture — one database, one source of truth for customers, deals and invoices.
Frequently Asked Questions
How long does quoting software implementation take?
Quoting software implementation typically takes between 4 and 10 weeks for the first productive phase. A small sales team with simple templates is live in about a month. A manufacturer with a configurator, dealer network and ERP integration lands closer to 10 weeks. We ship the MVP scope first and add the rest in later sprints without halting the sales process.
What is the difference between quoting software and CPQ?
CPQ stands for Configure, Price, Quote and is the broader category. Classic quoting software covers templates and PDF output; CPQ adds a product configurator and richer pricing rules with approvals. Our system is built as CPQ-light — you start with templates and variant pricing, and the configurator is switched on only for products that genuinely have hundreds of valid combinations.
Can the system integrate with CRM and accounting tools?
The quoting software integrates with CRM and accounting tools in almost every project. We connect to HubSpot, Pipedrive, custom CRMs, Microinvest, Plus Minus, Ajour and Business Navigator via API. Customer records, deals and accepted quotes flow both ways. You keep your existing stack — our software owns only the deal-to-invoice slice.
How much does quoting software cost?
Quoting software with us starts from €3,200 for an MVP rollout in a small sales team and typically lands between €9,000 and €22,000 for a manufacturer with a configurator, dealer portal and ERP plus accounting integration. Pricing is fixed against the agreed scope, paid in milestones, and never includes per-user fees. Post-go-live support is a separate SLA contract.
Ready for a higher acceptance rate?
Book a 45-minute free consultation. We walk through your real quotes, demo our quoting software live and leave you with a concrete phase-one plan at a fixed price and timeline.
Book a free consultation →