Project management software
Project management software shows every project with its stages, tasks, deadlines and owners, the hours logged and how far the budget has progressed. Ready-made platforms range from free to around 25 dollars per user per month and work well for an office-based team. A custom system makes sense when a project starts with a quote, runs through field teams and materials, and ends with a report and invoice: 3 000-29 300 € (based on 98 of our quotes as of 14 August 2026).
Ивелин КириловChief Technology Officer (CTO)
Владислав БарковManaging DirectorWhat it includes
- Project stages
From the initial enquiry to the warranty, with an owner and deadline for every stage.
- Tasks and calendar
Tasks with deadlines, priorities and reminders, by person and by project.
- Time tracking
Time logged by task, project and client, from a phone.
- Budget versus quote
Project hours and materials compared with the approved quote, with an alert when they exceed the budget.
- Field teams
The team sees its tasks on site and uploads photos and reports.
- Customer portal
The client sees the stage, documents and invoices without having to call.
How the process works
- 1The accepted quote becomes a project with stages, a team, a deadline and a budget.
- 2The team works on tasks from their phones and logs their hours, while the system compares them with the quote.
- 3The stage is approved with a completion report, the invoice is issued from it, and the client sees everything in the portal.
Solution
Pergolas and awnings
From enquiry, site survey and quote to installation and warranty: projects, field teams and a customer portal.
Price
€3,000-€29,300
most often around €8,600
Based on 98 of our quotes as of 14 August 2026
In short: a ready-made platform or a custom system
Saitami's project system manages the tasks, deadlines, hours and budget for every project, linking them to the client, quote and invoices. No per-seat fee: monday.com starts at 9 € per seat per month with a minimum of 3 seats, while Asana Starter costs 10,99 dollars per user and knows nothing about your invoices.
A custom system makes sense when a project is more than just tasks: it starts with a site visit and a quote, runs through field teams, materials from the warehouse and reports, and ends with an invoice and warranty. In that case, the ready-made board covers the middle, while quotes, inventory and invoices remain in other programs.
Ready-made platforms and their prices
The prices are from their websites, checked on 17 October 2026, excluding taxes.
| Platform | Price as listed on the website | What to keep in mind | Source |
|---|---|---|---|
| monday.com | Free for up to 2 seats; Basic 9 €, Standard 12 €, Pro 19 € per seat per month with annual billing | minimum of 3 seats on paid plans | monday.com/pricing |
| Asana | Personal is free; Starter 10,99, Advanced 24,99 dollars per user per month with annual billing (13,49 and 30,49 with monthly billing) | Enterprise, quote-based | asana.com/pricing |
A team of 15 people on monday.com Pro pays 19 € times 15 times 36 months, or 10 260 € for three years. A custom system from us costs 3 000-29 300 €, with no per-user fee.
What we have built so far
LiftexPro schedules elevator inspections, assigns tasks to technicians in a mobile app, has reports signed digitally on site, and issues invoices automatically. Ekovat manages service requests, work orders, the vehicle fleet and inventory for a water and sewer company with field teams. Our own Saitami ERP organises the team's tasks by priority, with a reason shown on every line.
The demo for pergolas and canopies shows the entire journey: enquiry, site visit, quote, installation and warranty, with field teams and a client portal.
What to check in the demo
Run one real project from quote to invoice:
- How an approved quote becomes a project without re-entering the data.
- Whether excess hours or materials become visible before the project is finished.
- How the field team works without coverage.
- What the client sees in the portal.
- The three-year cost with the current team and with twice the team size.
Timeline and price
A project system with stages, tasks, time tracking, budgets, field teams and a client portal costs 3 000-29 300 €, based on our quotes. We launch the first working version in 4 to 8 weeks; support costs 100-350 € per month and is optional.
What we have not done so far
We have not built a Gantt chart with a critical path for large construction projects, nor migrated projects from monday.com, Asana or Jira. If you need this, we check what the platform can export before giving you a price.
Projects in the industry
LiftexPro
Elevators
SaaS ERP system for elevator companies, covering everything from inspection scheduling and building management to a mobile app for technicians and automatic invoicing.
Ekovat: custom ERP for water and sewerage companies and field teams
Water supply and sewerage
Custom ERP for a company with field operations: requests, work orders, fleet, warehouse and AI-powered document and invoice recognition.
Saitami ERP: the system we use to manage our sales, with calls, emails, quotes and invoices in one place
Software company
Our own ERP and CRM system: a priority-ranked task queue, browser-based calls with recording and transcription, emails prepared by AI according to our rules, quotes and invoices that clients can open and accept online, and recorded meetings with summaries. We build the same system to order for companies with sales and customer service teams.
What you gain
The next step is clear
The stage and person responsible are shown in the project itself.
The budget is visible in time
Hours and materials against the quote, while there is still time to respond.
No per-user fee
Adding a new team member does not increase the bill.
How we get started
- 01
You describe the project
A few sentences about what you need are enough.
- 02
We come back with questions and a price
We ask 2-3 specific questions and tell you the price range.
- 03
We build a demo
For a website, store or software system, we build a demo made for you.
- 04
We send a proposal
A written proposal with the exact price. We meet only to discuss the solution.
Frequently asked questions
Project management software: €3,000-€29,300, typically around €8,600. The exact price is included in the written proposal.
It depends on the scope, which we set out in the proposal. For comparison, here are examples from our portfolio: Pelikan DTM: since April 2026, continuously developed, Elite Call Center: 6 months, LiftexPro: 8 months.
Yours. We hand over the source code and data to you.
If you wish, we can maintain the project for €100-€350 per month. We specify what maintenance includes in the quote.
Integrations we have already built: digital signing of reports, Telegram notifications, email, Stripe. We check other integrations and include them in the quote.
For an office-based team: choose a ready-made platform, monday.com from 9 € per seat or Asana from 10,99 dollars per user per month. A custom system makes sense when a project runs through a quote, field teams, materials and an invoice.
Ready-made platforms cost from 0 to around 25 dollars per user per month. A custom system from us costs 3 000-29 300 €, with no per-user fee.
Yes, by task, project and client, from a phone, and compares them with the quote.
Yes, in a portal: the stage, documents and invoices. They only see their own projects.
We have not connected a system to them yet. We check what their API provides and include the integration in the quote.
Related software
Construction software
Software for construction, renovation and installation companies: site inspections and quotes, projects by stage, field teams with photos, materials, certificates and reports, and warranties. Fieldwire and Procore with their prices as of 17.10.2026, and when a custom-built system makes sense.
CRM system
CRM systems for a company in Bulgaria: HubSpot, Pipedrive, Bitrix24, Zoho and Bulgaria's InfoServ, with their prices as of 17.10.2026, the three-year cost for 10 salespeople, and when a custom CRM becomes cheaper. We use one like this to manage our own sales too.
Helpdesk system
A helpdesk system for companies that support customers by phone, email, chat, Viber and WhatsApp: tickets with deadlines, a live dashboard, a knowledge base, AI replies and a customer portal. Zendesk and Freshdesk with their prices as of 17.10.2026, and when a custom system makes sense.
Related Services
ERP System Development
Custom ERP system development for a small or medium-sized business: inventory, sales, invoices, production and reports built around your process, with the code and data in your hands.
Custom software development
Web systems, platforms and mobile apps built around your process, with code that belongs to you.
Mobile app development
Development of a mobile app for iOS and Android from a single codebase, with a server, admin panel, payments and publication in App Store and Google Play; the code and accounts are yours.
