Law firm software
The legal software manages clients and cases with their documents, tasks and deadlines, tracks hours by case and turns them into an invoice, while the client can view their case in a portal. Foreign platforms such as Clio charge per user per month and do not know Bulgarian deadlines and courts. A custom system with your case types and rates costs 3 000-29 300 € (based on 98 quotes from us as of 14 August 2026).
Ивелин КириловChief Technology Officer (CTO)
Владислав БарковManaging DirectorWhat it includes
- Clients and cases
Every case with its client, parties, court, number, documents and tasks.
- Procedural deadlines
The deadline is calculated from the date of the notification and reminds the person responsible and their substitute.
- Numbered documents
Incoming and outgoing reference numbers, templates, an archive, and natural-language search.
- Signature with QES
Documents are signed electronically, with a log showing who signed them.
- Hours and invoicing
Tracked time by case and lawyer becomes an invoice based on your rates.
- Customer portal
The client sees the case status and their documents without having to call.
How the process works
- 1The new client and their case are opened after a conflict-of-interest check and a contract.
- 2The court notification is entered with its number, the deadline is calculated and a reminder is sent, and the documents are signed with QES.
- 3Time recorded on the case becomes an invoice, and the client sees the stage in the portal.
Solution
Document management (DMS)
Incoming and outgoing reference numbers, importing from email, approvals, qualified electronic signatures, natural-language search, an archive with a retention period and an activity log.
Price
€3,000-€29,300
most often around €8,600
Based on 98 of our quotes as of 14 August 2026
In short: a ready-made platform or a custom system
Saitami's law firm system manages cases, deadlines with reminders, documents with a QES, time entries and invoices in Bulgarian and according to Bulgarian deadlines, with no per-user fee. Foreign platforms such as Clio are in English and are paid for per user every month (EasyStart around 49 dollars, according to costbench.com for 2026), while legal information remains in Apis or Ciela.
A custom system makes sense for a law firm with several lawyers and hundreds of cases: deadlines are calculated according to Bulgarian procedural rules, your fees are built in, documents have numbers and QES, and clients want to see their case.
What the system needs to protect
These rules determine how the system is built:
- Attorney-client confidentiality under the Bulgarian Bar Act: access to a case only for the team working on it, an audit log showing who viewed what, and hosting in the EU.
- Procedural deadlines, such as the two-week deadline for an appeal under Art. 259 of the GPK, are calculated from the date of notification and are not missed when someone is on leave.
- A qualified electronic signature has the same legal force as a handwritten signature under Regulation (EU) No. 910/2014.
- Clients' and parties' personal data under GDPR, with a retention period after the case is closed.
- Invoices containing the particulars required under Art. 114 of the ZDDS, billed by the hour or under a contract.
What we have built so far
We do not have a law firm using a system we have launched. The closest example is Account-X, an ERP for accounting firms: clients and contracts, document management with AI recognition, deadlines with the NRA and a client portal, plus Saitami ERP, where we manage our contracts and invoices. Incoming and outgoing document numbers, approvals, QES, search and deadline-based archiving are shown in the DokuHub demo.
Timeline and price
A system for a law firm with cases, deadlines, documents with QES, time tracking, invoices and a client portal costs 3 000-29 300 €, based on our quotes, with no per-user fee. Support costs 100-350 € per month and is optional.
What we have not done so far
We have not connected a system to the Unified e-Justice Portal, Apis or Siela, and we have not built automatic calculation of all procedural deadlines. We describe the deadlines you need together and include them in the quote.
Projects in the industry
Account-X: ERP for accounting firms
Accounting
Accounting ERP for firms: clients and contracts, document management with AI recognition, bank reconciliation, payroll, VAT, year-end closing, NRA deadlines and a client portal.
Saitami ERP: the system we use to manage our sales, with calls, emails, quotes and invoices in one place
Software company
Our own ERP and CRM system: a priority-ranked task queue, browser-based calls with recording and transcription, emails prepared by AI according to our rules, quotes and invoices that clients can open and accept online, and recorded meetings with summaries. We build the same system to order for companies with sales and customer service teams.
What you gain
No deadline gets missed
Reminds the person responsible and their substitute.
Hours become an invoice
No Excel at the end of the month.
The client can see it all
The case stage and its documents.
How we get started
- 01
You describe the project
A few sentences about what you need are enough.
- 02
We come back with questions and a price
We ask 2-3 specific questions and tell you the price range.
- 03
We build a demo
For a website, store or software system, we build a demo made for you.
- 04
We send a proposal
A written proposal with the exact price. We meet only to discuss the solution.
Frequently asked questions
Law firm software: €3,000-€29,300, typically around €8,600. The exact price is included in the written proposal.
It depends on the scope, which we set out in the proposal. For comparison, here are examples from our portfolio: Pelikan DTM: since April 2026, continuously developed, Elite Call Center: 6 months, LiftexPro: 8 months.
Yours. We hand over the source code and data to you.
If you wish, we can maintain the project for €100-€350 per month. We specify what maintenance includes in the quote.
Connections we have already built: KEP, email import, and AI document search. We check any other connection and include it in the quote.
Foreign platforms charge per user per month, with Clio EasyStart costing around 49 dollars. A custom system from us costs 3 000-29 300 €, with no per-user fee.
Yes, the deadlines we define together are calculated from the date of the notification and remind the person responsible and their substitute.
Only the case team, with a log of who has viewed what, because of attorney-client confidentiality.
We have not yet connected a system to the Unified Portal for e-Justice. We check what it supports and include the connection in the quote.
Yes, through a portal: the case stage, the next date, and the documents you have shared.
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