HR software

Saitami's HR system manages shifts, schedules, leave, attendance and employee documents, and sends payroll-ready data to the accountant. Payroll and declarations to the NRA remain in their payroll software (Plus Minus Payroll from 12 € per month, Biznes Navigator Payroll 249 € one-off).

A custom HR module makes sense for everything else: shift schedules by site, summarized working time, leave, documents and permissions, when people work in shifts, in the field or in a call centre and the schedule is linked to customers, contracts and invoices. The hours are then sent to the payroll software ready to use.

The prices are taken from the manufacturers' websites, checked on 17 October 2026, in euros excluding VAT unless stated otherwise.

The system should calculate these rules, not an employee by hand:

• Aggregated calculation of working time under Art. 142, para. 2 of the KT: hours are compared for the entire reference period, not for the day, and any excess is overtime.
• Night work and rest between shifts: the minimum daily and weekly rest periods are checked before the schedule is approved.
• Paid annual leave: at least 20 working days under Art. 155, para. 4 of the KT, with any unused days tracked by year.
• The employment contract and the notification to the NRA under Art. 62, para. 3 of the KT remain in the TRZ software; the HR module keeps a copy and tracks the deadlines.
• Employees' personal data under GDPR: role-based access and an audit log showing who viewed what.

For Elite Call Center, we built an ERP with HR, scheduling and billing modules connected to the call centre infrastructure: operators, shifts and schedules are in one system together with calls and clients. In the demo for a security company, guards' schedules are organised by site and contract. Our own Saitami ERP system prioritises the team's tasks.

Try it with one real month of shifts:

• How long it takes to prepare the monthly schedule and replace someone at the last minute.
• Whether the system warns about insufficient rest and overtime.
• How an employee requests leave from their phone and checks their remaining balance.
• In what format the hours reach the accountant's TRZ software.
• The cost over three years with the current number of employees and with twice as many employees.

We have not developed payroll and social security contribution calculations, filed declarations with the NRA, or connected a system to time clocks. Payroll remains in the TRZ software; we assess time-clock integration based on the model and include it in the proposal. We track TRZ deadlines for accounting firms in Account-X.