How much does custom software cost in 2026: 3 000-29 300 € from 98 quotes

Custom software costs 3 000-29 300 € based on 98 of our quotes, most commonly around 8 600 €. What you get at each price point, with real systems, what is not included in the price, and how payment works in stages.

Price

€3,000-€29,300

most often around €8,600

Based on 98 of our quotes as of 14 August 2026

Custom software from us costs €3,000-€29,300, with a typical system coming in at around €8,600: measured across 98 of our quotes as of 14 August 2026. Three things drive the price: how many processes and roles the system covers (one process for one department or the entire company), how many integrations it has with other systems (payments, courier, accounting, legacy software), and whether it needs a customer portal or a field team app.

Below is what you get at the low, mid and high ends of this price range, with real systems and solutions you can open, what is not included in the price, how payment is split into stages, and answers to the questions clients ask us before signing.

Managing editor:

Владислав БарковManaging Director· Updated 14 October 2026

What you get at each price point

At the lower end: one process

around €3,000

Users, roles and access; lists, forms and reports for one process (requests, locations, tools, quotes); importing your current data from Excel; team training. Works on both phones and computers. A working version for review at the end of the second week, followed by a new version every week until acceptance.

Users, roles and access
Lists, forms and reports
Importing data from Excel
Team training

An example from our work

Solution: tracking sent proposals

One end-to-end process: upload a quote, send the link via WhatsApp or email, and see who opened it, when and how many times. Open it and try it out.

In the middle: a system for several departments

around €8,600

Customers, quotes and invoices; time-tracked tasks; requests with approval; inventory; a browser-based phone system; integrations with Stripe, Ekont and accounting software. Each role sees and does what it needs to, while reports bring the work of all departments together in one view. Timeline: one to three months, delivered in stages.

Customers, quotes and invoices
Time-tracked tasks
Requests and approvals
Integrations with Stripe, Ekont and accounting software

An example from our work

EkoVat

Custom ERP for a company with field operations: requests, work orders, vehicle fleet, inventory, and AI-powered document and invoice recognition. Several departments in one system.

At the upper end: portal, app and AI

up to €29,300

A customer portal, a field team app with signed service reports and photos, AI-powered document recognition, automated reminders and contract-based invoicing. This is a system the company sells or relies on for its entire operation; it takes months to build and continues to evolve after launch.

Customer portal
Field team app
AI document recognition
Protocol signing

An example from our work

LiftexPro

ERP for elevator companies: scheduling inspections, managing buildings and contracts, and a mobile app for technicians with customer signatures and automated invoicing. Eight months of work, followed by ongoing development.

Related pages

Custom Software Development

What we build and examples of our work.

ERP System

Inventory, sales, invoices and reports in one system.

CRM system

Customers, quotes, calls and tasks in one place.

Mobile App

The field team's app connected to the system in the office.

What Affects the Price

How clearly the process is defined

When the roles and steps are documented, the quote is accurate. We first document an unclear process together, sometimes in a specification that is charged separately and costs less than building the wrong system.

Integrations

Every integration with payments, a courier, accounting software or an old system is separate work. The exchange format is confirmed with the provider of the other software before we commit to a timeline.

After launch

The system needs backups, updates and fixes. Support is a separate monthly cost and is included in the quote from the start, not after launch.

What is not included in the price

Hosting and support

Support costs €100-€350 per month for most systems and includes hosting on servers in the European Union, a backup after every change and a full archive every night, security updates, and a response to requests within a few working hours. For a large system with an app, it is listed separately in the quote.

New functionality

A new screen, report, integration or changed business rule is new work and is quoted separately in writing before it begins. Everything else is support.

Third-party fees

Fees charged by Stripe, the courier, the SMS provider and the AI model are paid directly to them at their rates and are listed in the quote.

Per-user licences

None. The code and data are yours, with no licences and no limit on the number of users. That is the difference from leased software.

How you pay

Before preparing the quote, we build a working demo around your process, using your words and examples, so you can see the system instead of having to imagine it. Then we provide a written quote: what you get, what is not included, the timeline, support and what we expect from you. The price changes only if the scope grows, and this is agreed in writing.

Payment is made in stages: part at the start and the balance upon acceptance with real data and a trained team. For a larger system, the stages are organised by module, while modules planned for later are listed in the quote as separate line items with their own prices, so you can start with what matters most.

Support starts when the system goes live. The data is yours, with a full export available at any time.

Pricing questions

Yes. We first build the process that takes the most manual work, then add modules once it is in use. Modules planned for later appear as separate line items in the quote, so you decide. A ready-made program is cheaper than building one process if your processes are standard; we say so when that is the case.

One process: around four weeks, with a working version for review at the end of the second week. A system for several departments: one to three months. A system with a portal and app: several months, delivered in stages, with a new version every week.

The system runs on our servers or yours, with nightly backups. Support for €100-€350 per month keeps the same system running and secure; any error caused by us is always fixed at no charge. A new feature is quoted separately before work begins.

Ready-made software is a good fit if your processes are standard and you have few users. Custom software makes sense when your rules are unique, you need many integrations, or per-user licensing already costs more than owning a system for a year.

Yours. The code, data and brand belong to your company, with no licences and no user limit. You can take them with you and continue with another team.

The quote describes the scope and its price and is final for that scope. Any change in scope is documented and quoted in writing before we start it, so the final bill does not come as a surprise.

Yes. A portal, CRM or reports can be added to an existing website; we integrate with the accounting software through its format or API once its provider confirms this is supported.